Event 101: Do’s and Don’ts in Organizing

With caterers to hire, seating charts to map, and most importantly, hosts to appease, planning is no easy task. As the one who plans the event, it’s important to maintain an air of professionalism when planning an event. Every event coordinator has unwritten rules that they should follow to pull off the soiree of the season. To pull off a successful event planning, we listed down some of the most important do’s and don’ts to keep in mind when planning a large event.

Do’s

Budget Carefully. Setting the right amount of money is every event planner’s priority. It’s important to stay within this budget, and the best way to do so is by allocating cash for essentials such as venue rental, catering, and sound equipment. To ensure that you don’t end up overspending in one area and neglecting another, draw up a solid budget.

Stay on Schedule. Event coordinators should devise a day-by-day plan that outlines what they plan to accomplish and try their hardest to stick to this schedule. Creating a schedule is as important as setting a budget early on in the party planning process. It’s a good idea to leave a little bit of margin for time-sensitive bookings in case things don’t go as planned.

Choose Your Team. No big event can be done easily with just one person. Often, event planners work with a team of professionals. Choosing the right event planning committee is one of the keys to making any event a success. Those that work as the head of a team need to make sure that their assistants are creative, hard-working, committed and reliable.

Don’ts

Overwhelm Yourself. Planning an event is a team tasks so it’s important not to try and do everything yourself. This just leads to unnecessary stress and poor job performance. Event coordinators need to trust their team to help take care of some of the heavy works instead of shouldering it all. Even when you give an event your absolute all, you should also keep in mind that you still can’t please everyone.

Forget the Paperwork. Paperwork is the most important piece of every event so it’s a good idea for event coordinators to make sure to save all of the paperwork including receipts for budgeting purposes. You should make copies of any contracts with your clients and request confirmations from all suppliers, vendors, and services that you hire.

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The Ultimate Wedding Checklist

Planning a wedding is always the best and most exciting part of every woman’s dream. However, behind every successful wedding event is the dreadful preparation that every couple undergoes. Whether you have four months or three years to do it; doing research, managing a budget, and working out what to do when can be stressful. To achieve the wedding of your dream, we made you a checklist that you can use to make planning a wedding somehow easier. We listed down wedding checklists that can help in your wedding planning.

12 Months Out

  • Determine your budget

Budget is the first thing you always think of before you can start anything. Figuring out who’s paying for what determines your wedding’s bottom line. List down your wedding’s top priority and start allocating funds accordingly. It’s smart to start a detailed spreadsheet since these numbers will change over time to make the job easier and more organized.

  • Make a guest list

When deciding your headcount, consider how much you can afford and how many people your venue can fit. From there, figure out how you’re going to split up the list. If you and your partner are handling the bill, assuming you’ll get 70 percent of the invites, while both sets of parents will split the other 30. From there comes cutting, negotiating, and cutting some more until you reach a final number.

  • Decide formality and overall theme

The theme and vibe of the wedding must be a mutual decision between partners so you need to have a heart-to-heart conversation with your soon-to-be. To get the conversation flowing, pour a glass of wine/water/tea and consider what’s important to you and why.

  • Select the venue

Choosing the venue is one of the most important decisions you’ll make right now since all other things depend on what your venue will be like. Explore your options by visiting the top contenders, and ultimately select a place that fits your guest count, style, and budget. Throw out that pros and cons list and trust your gut. This decision is about how you feel when you’re there.

  • Select the caterer

Your wedding is the best and largest dinner party of your life. Start with hiring people you trust to deliver—whether that’s the venue’s in-house caterer, a preferred caterer recommended by your planner, or even your favorite taco truck. Don’t be afraid to get creative with your menu, it helps your guests feel … Read everything...

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Major Events to Watch Out For

These coming months will surely be busy as countless major and minor events will take place. Here are some of the events to watch out for these months to come.

MAY

  • Met Gala

The former fundraising gala in aid of the Metropolitan Museum of Art’s Costume Institute will take place in New York City with a theme camp (6 May).

  • Spanish Local And Regional Elections

Spaniards go to the polls. Among the more interesting contests is a mayoral race in Barcelona in which one of the candidates is the former French Prime Minister Manuel Valls (26 May).

JUNE

  • Women’s World Cup

The opening game of the 24-team tournament will start with France vs. South Korea in Paris which was last won by the US England will meet Scotland in their first match two days later (7 June).

  • Glastonbury

More than 100,000 music fans flock to see artists including Kylie Minogue, who will perform the Sunday teatime “legend” slot, and Stormzy, one of the only other big names to have been confirmed (26 June).

JULY

  • Anglican Church Independent Child Sex Abuse Inquiry Hearings

The inquiry begins into the extent of institutional failures to protect children from sexual abuse (1 July).

  • New Bank Of England Governor

A successor to Mark Carney is expected to be in place, with likely contenders ranging from the former Reserve Bank of India chief Raghuram Rajan to the Financial Conduct Authority’s boss, Andrew Bailey.

AUGUST

  • A-Level Results

Universities also begin to announce their intake numbers for the 2019/20 academic year (15 August).

  • The James Mactaggart Lecture

Speaking is considered as the highlight of the Edinburgh international television festival. Previous speakers have included the actor Michaela Coel, the journalist Jon Snow, and Vice founder Shane Smith (23 August).

SEPTEMBER

  • Rugby World Cup

Japan, the host nation, faces Russia in the opening match of the 20-team tournament, with New Zealand or Ireland the bookies’ favourites to lift the title (22 September).

  • Labour Party Conference

Brexit will continue to dominate the agenda as the party continues to try to hold on to both remainers and leavers (22 September).

OCTOBER

  • Canadian Elections

Voting takes place for Canada’s 338-seat lower house of parliament. Justin Trudeau’s Liberal party defeated Stephen Harper’s Conservatives in 2015 (21 October).

  • Ukrainian Elections

The country’s parliament, the Verkhovna Rada, has 450 seats, but only 423 will be contested because of Russia’s annexation of Crimea and the ongoing conflict … Read everything...

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